2022 PTPL Bylaws Amendments
Article I. NAME.
The name of this Association shall be the Potomac Technical Processing Librarians, or otherwise known as PTPL.
Article II. PURPOSE.
The purpose of PTPL is to promote innovation in the face of change in library technical services by providing continuing education opportunities in the Potomac region, providing programs and activities accessible to all members of our diverse community, offering opportunities for networking and exchange of information among members, convening an annual meeting for the membership of PTPL, providing scholarships, encouragement and outreach to those new to technical services librarianship, collaborating with other organizations with mutual interests.
Article III. AFFILIATION.
This Association was affiliated as a regional group with the Association for Library Collections and Technical Services Division of the American Library Association.
As of 2021 review and revision of the bylaws it has been determined that the affiliation with ALCTS is no longer current. We may pursue an affiliation with CORE in the future.
Article IV. ASSOCIATION YEAR, MEMBERSHIP AND DUES.
Article V. OFFICERS.
Any active member of PTPL shall be eligible for office.
Article VI. MEETINGS.
Article VII. EXECUTIVE COMMITTEE.
Article VIII. ADVISORY BOARD.
Article IX. COMMITTEES.
Any active member of PTPL shall be eligible to serve on committees.
Article X. NOMINATIONS AND ELECTIONS.
Article XI. VACANCIES.
Vacancies shall be filled at the next election for the remainder of the term. The Chair shall be empowered to fill vacancies by appointment on an interim basis until the next election. In case of a simultaneous vacancy in the office of the Chair and Vice-Chair, the Secretary shall act as Chair. If the Secretary is unable to serve, the Treasurer shall act as Chair.
Article XII. PARLIAMENTARY AUTHORITY.
Robert's Rules of Order (rev.) in the latest available edition shall govern the Association in all cases to which they can be applied, and in which they are not inconsistent with these bylaws.
Article XIII. OFFICIAL RECORD.
1. The Official Record of PTPL consists of minutes of all
official board and annual meetings, election results, and the treasurer's reports. They may also include program evaluations. This also includes any documents or media that record the activities of the organization and its members.
2. The minutes for the current year will be viewable at the PTPL website. A
paper copy of the official record will be placed in transferred to the PTPL archives at least annually the PTPL archives. by the secretary or designee.
3. The archives of PTPL shall be housed at the American Catholic History Research Center and Archives,
Room 101 LCL Bldg. Aquinas Hall, Catholic University of America. The Secretary or designee shall be responsible for transmitting these records.
Article XIV. DISSOLUTION.
In the event it becomes necessary to dissolve PTPL, the assets remaining after all obligations have been met, shall be transferred to a not-for-profit educational or charitable organization whose purpose is to foster and improve library service. The organization shall be selected by the Executive Committee in conjunction with the Advisory Board.
Article XV. AMENDMENTS.
These bylaws may be amended or suspended by a vote of two-thirds of the members present at the annual meeting provided that notice of any proposed amendment was sent to each member by email at least thirty days prior to the annual meeting. No proxy (absentee) ballots will be accepted.
NOTES: Bylaws adopted 12/6/47; amended 10/15/55, 10/8/60, 11/2/68, 11/6/71, 11/10/73, 10/30/82, 11/12/83, 10/85, 10/24/87, 11/4/89, 10/27/95 and 10/25/96; reprinted with corrections as of June 12, 1998; amended 10/31/2003, 10/28/2005, 10/12/2012, 10/15/2021.